External Data Sharing

External data sharing lets selected Pianola data be made available outside the main application.

This can support reporting, websites, portals, partner systems, exports, integrations, or other tools that need to read information from a Pianola application.

When to Use It

Use external data sharing when another system needs reliable access to data that is maintained in Pianola.

For example, a public website might need event information, a reporting tool might need project data, or a partner system might need a controlled subset of records.

What Project Managers Should Decide

Project managers should clarify:

• which data should be shared
• who or what should be able to access it
• whether the data is public, private, or restricted
• how often the external system needs updated information
• whether the data should be read-only or part of a wider integration

Relationship to Integrations

External data sharing is related to integrations, but it is useful to think about it separately.

An integration often describes a broader exchange of actions or data between systems. External data sharing focuses on making selected Pianola data available in a controlled way.